Uncover Hidden Costs in the Office

Administrator : July 19, 2017 8:47 pm : Blog

Unsurprisingly, cost is always revealed as a top priority for businesses. The coexisting nature of technology and business has put extra pressure on IT departments. Quick responses and resolutions are key to avoid costly consequences.

However, there are hidden costs all around the office that you may not realize.

Xerox has changed their tune to focus on cost reduction through Managed Print Services. This program is focused on surface, yet minimal, but even these programs can be focused on the most surface and obvious costs like hardware, maintenance, and supplies. You’d be surprised how much money can be tied

In an effort to be cost effective in all areas, Xerox has discovered five unusual areas where hidden costs lay.

  • Organizational Productivity
  • Procurement and Administration
  • Environmental Sustainability
  • IT Service Desk
  • Storage and Office Space

Saving with Managed Print Services

Nervous? Don’t be! Consider Managed Print Services (MPS) your knight in shining armor, riding it’s noble steed to your office to alleviate costs in several areas of your office. No, we can’t guarantee a horse, but we can guarantee that MPS will take some financial stress off of your shoulders.

According to the International Data Corporation (IDC) the total cost of printing is normally one to three percent of revenue, with revenue having the potential for as much as a 30% of cost reduction.

So, how does MPS help? MPS sweeps up the smaller costs that pile up until they’re threatening to choke your business. MPS can:

  • Cut costs on printing consumables, service, and your cost-per-page
  • Reduce energy consumption through device consolidation
  • Ensure devices stay up-to-date through remote maintenance and life-cycle management
  • Automated meter reads and easy supply ordering
  • Control and forecast budgets accurately by setting your printing and supply costs up-front
  • Visibility in print activity and trends allows for greater control of printing costs
  • and more!

Sounds good to us! Give Advanced Document Solutions a call to schedule an appointment. Trust us—you won’t be disappointed!

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How to Choose the Perfect MPS Team

Administrator : June 16, 2017 4:19 pm : Blog, Managed Print Services, Xerox

How to Choose the Perfect MPS TeamManaged Print Services (MPS) is the elixir for businesses. Regardless of your industry, MPS can take your operation from point A to point B. Feel more confident in your process with a system that works with your output, internal infrastructure, and works with your success in mind.

So, how do you find the right provider for your needs. The answer isn’t that black and white so the team at Advanced Document Solutions has put together a short list of considerations when choosing a potential provider.

Read below to find out what you need to be looking for!

How do the measure your business?

MPS providers should have a system to measure and plan for your needs. Ensure that they know the size and scare of your business, have thoroughly looked at your print environment, and know you input/output. These are the seeds to success for MPS.

Do they have examples of proven success?

When you choose anything, be it an MPS provider, new car, or new employee, you want to see how their past reflects their future. Don’t be afraid to ask for past examples of success. In fact, they should give examples before you ask.

Can MPS improve document management?

It’s unrealistic to think that you’ll transition from hard-copy documents to digital in an instant. Instead, your MPS provider should give your business a system in which you can plan to digitize your documents without sacrificing your hard copies.

How will they integrate their services with your IT structure?

Ensure that your MPS team will work with your IT team or company. Together, you can work to plan cloud integration, future processes, etc.

Is there room for growth?

Is this company going to be with you for the long haul? MPS is a pretty big investment, ensure that you’re choosing a provider that views you as a partner rather than just another client. The right provider will lead to growth rather than a steady line.

Do they have security integrations?

More than 50,000 new security threats emerge worldwide every day, and a number of them are targeting printers and MFP devices. Ask how MPS are working against those numbers and establishing a secure connection.

Do they have reporting capabilities?

At the end of the day, you’ll want to see some numbers to ensure that your investment is heading towards the right direction. Your MPS provider should have reporting capabilities and tools to analyze cost savings and performance.

Advanced Document Solutions delivers outstanding results, predictable and controlled costs, plus increased flexibility. Contact us today to discuss your Managed Print Service needs.

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5 Security Tips Every Business Should Know

Administrator : May 17, 2017 6:20 pm : Blog, Louisville, Security, Xerox

 5 Security Tips Every Business Should Know It goes without saying that security is a must for businesses. Many owners have the keys, locks, and surveillance for their physical location but few extend that security to their digital processes. Advanced Document Solutions and Xerox digital solutions are the key to business longevity and keeping sensitive materials secure.

Are you taking all the right precautions? These 5 tips will help your business stay safe, secure, and successful.

# 1. Providing Powerful Printers

Stock up on printers you can count on. Advanced Document Solutions has color, black and white, and multifunction devices for all of your offices needs. Printers are one of the foundations for your business. We believe that it all starts with the security of your printer, that’s why we provide the industry leader in security and quality. Invest today and save tomorrow.

# 2. Secure Mobility

Working in the palm of our hands has become second nature. However, while you work on your smart device, ensure that you and your employees are taking the right precautions. Smart phones and tablets are susceptible to viruses and cyber hacks just like desktops and laptops can be. When you begin implementing Bring Your Own Device (BYOD) strategy, security is a must-have.

Xerox understands the need to be secure on-the-go.

#3. Trusted Employees

Always hire people you trust. Listen to that gut feeling and little voice in your head. Hiring smart is one of the best way you can keep your business secure and successful.

#4. The Key to Keyboards

Think of keyboards as the gateway to your business. It may sound unbelievable but an increase reliance on wireless keyboards, a new security threat has emerged. When keyboards are hacked all of your most sensitive information is taken along with it.

Invest in software that keeps your keyboard out of the hands of hackers.

#5. Print Management

Securing your software should be one of the first steps taken to prevent cyber-attack. All it takes is a little time to stay up-to-date. This goes for your software, as well as your printer.

Thankfully, Xerox is helping you every step of the way with features like ConnectKey®. ConnectKey® Technology is advantageous because it has an Automatic Firmware Update Solution that provides automatic updates without any intervention. Let your technology do all the heavy lifting so you can focus on growing your business.

Security in Louisville

Secure printers are what we do best! Advanced Document Solutions is assisting small to medium-sized businesses in secure processes. From locked and secure printers to new document management systems, our team is tackling security from every angle.

Contact us today and start moving towards a safer work space.

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Make Magic with MPS

Administrator : April 13, 2017 5:28 pm : Blog, Louisville, Managed Print Services, Xerox

“Managed Print Services (MPS) can take your printing infrastructure from so-so to outstanding. MPS is about more than just printers. It’s everything related to printers, their output, supplies and support, the way you use documents, and the people and processes that intersect with each of these.”

Make some magic in the office with Managed Print Services (MPS)!

That’s right! Xerox has transformed one of it’s most successful services to solve the problems of today and tomorrow. These updated services help your business:

  • Anticipate Demand
  • Out-think the Competition
  • Empower Your Employees
  • Protect Sensitive Information

If you are not invested in MPS, it’s time to start!

What Can You Expect from MPS

If you’re new to MPS, you’ll need a little background on what to expect. MPS is a cost-effective service that will help you better manage your print environment.

Predictability & Value

Visibility: Your business will benefit from routinely scheduled invoicing. Enjoy clear visibility of your office’s costs and will enable you to accurately budget for your office printing needs.

All-in-one cost per page: One fixed price-per-page is the solution for your supply and service needs. Say goodbye to print area coverage or hidden cost worries.

Professional Service & Support

PagePack: Our print management service provides a flexible, inclusive services and supplies for selected professional Xerox office and advanced single and multi-function printing devices.

Service and support: Advanced Document Solutions offers maintenance, on-site service and technical support to ensure that your business gets dependable, professional printing when you need it most.

Flexibility & Ease of Use

Custom solutions: Advanced Document Solutions will pair you with the program fit for your business needs and goals. Whether you are concerned with initial acquisition costs or need a low price-per-page for high-volume printing, our partners can develop a PagePack Service and Supplies Plan that’s right for you.

With PagePack Assistant monitoring, it’s easy to get supplies right when you need them, delivered directly to your door. All of our supplies are included with your fixed price-per-page for worry-free printing – you only supply the paper.

Efficiency, visibility, manageability, balance. It’s the Xerox guarantee that you have come to expect. Let Advanced Document Solutions take the pain out of printing and replace it with predictability, productivity and peace of mind.

Making Magic in the Office

Advanced Document Solutions is providing Louisville and surrounding areas premiere services and the highest quality products in Kentucky. Contact us today to discuss your print environment. Not sure what your print environment looks like? Contact us for an Office Assessment, to help you better understand your print environment and identify areas of waste or opportunity.

You can even read about Document Analytics in a free eBook!

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The Secret to Effective Managed Print Services

Administrator : March 3, 2017 5:21 pm : Blog, Managed Print Services

the secret to managed print services

Managed Print Services are redefining the way that we print.

No longer do we have to rely on the complicated system of the past, instead we are using the latest innovations in technology to create one, seamless print experience.

Xerox and Advanced Document Solutions believe that it isn’t just a printer, it’s a gateway. The printer can be your first step towards document digitization and automation. Managed Print Services for small businesses is keeping track of what you print, where you print, and helping you find a better way to print.

“Xerox’s MPS offerings are consumable and affordable for midsize as well as large organisations, with variable costing models and pay-as-you-go services. Xerox’s ability to leverage its many lines of business and partner network puts the company in a strong position for reaching the midmarket space.” says Quocirca in their Managed Print Services Landscape 2016 Report.

“What are Managed Print Services?”

To put it simply, Managed Print Services helps business take better control of printing costs. Printing costs can quickly get out of control without company’s even noticing it. It’s too easy for costs to become inflated and outdated. Managed Print Services eliminates this by increasing visibility.

MPS can help you control your print through several initiatives that:

  • Reduced printing costs with consolidated expenses and support
  • Lower routine maintenance with a single infrastructural view
  • Decreased service downtime for maximized productivity

Managed Print Services in Louisville

Advanced Document Solutions is providing Louisville and surrounding areas premiere services and the highest quality products in Kentucky. Contact us today to discuss your print environment. Not sure what your print environment looks like? Contact us for an Office Assessment, to help you better understand your print environment and identify areas of waste or opportunity.

We are ready to visit your office and help you build a better work environment!

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5 Ways to Boost Office Morale

Administrator : February 24, 2017 2:38 pm : Blog, Energy Efficiency, Louisville, Managed Print Services, Office Assessments

ADS Feb Blog 2017

Feeling sluggish around the office? Boost your team’s moral with these tips towards a more efficient office!

Advanced Document Solutions believes that every office has the ability to be fun. Make work easier and build an efficient office by implementing these ideas in the office.

Double Your Display

Two screens really can do more. Today, most if not all, laptops have the ability to be hooked up with a second monitor. It’s an investment that may be well worth it, particular in businesses that work primarily on the computer. A second display is easily used and allows you the chance to shift easily from screen to screen.

Stay Current and Up-To-Date

These don’t have to be drawn out, hour long meetings, even a daily sit down of fifteen minutes will help you and your team communicate and get on the same page with one another. Daily or weekly meetings are excellent tools to avoid simple time management errors. You can alert your employees of upcoming changes, whether you will be short of staff, delayed projects, etc. Communication is key to an efficient work environment.

Hardworking Hands Are Helping Hands

Certain employees take to certain processes better, if you know of an employee (or are the employee) that can complete a particular efficient task, share that information. Document your routine or identify appropriate “short cuts” that help you complete your task. This will benefit everyone in the office.

Maximize and Organize

Organization in the work place makes for a cohesive work environment. Periodic days may be beneficial for your employees to purge irrelevant documents, shred paper, recycle products, and completely do away with obsolete materials.

It’s Easy Being Green

Really, it saves time and money. Going paperless will make constant trips to the printer a thing of the past, recycling your toner will give your business the opportunity to save on product, and reusing is an obvious and beneficial plus. In our technological world, we should properly utilize our resources.

Efficiency in Louisville

Advanced Document Solutions is providing Louisville and surrounding areas superior services with the highest quality products. Contact us today to discuss your print environment and consider investing in an Office Assessment. Office Assessments are helping you better understand your print environment and identifying areas of waste or opportunity. Our team is ready to help you build an easier, cost effective print environment.

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4 Tips to Take Over 2017

Administrator : January 12, 2017 8:51 pm : Blog, Managed Print Services, Office Assessments

The New Year is here and with it comes endless possibilities.

Make 2017 your best your yet with these 4 tips!

“We have the technology…”

While it may be on caliber with the 6 Billion Dollar Man, the technology we have in offices today are transforming the way we do business.

You may be sick of hearing of that phrase, but it’s repeated so often because it’s true. The problem many offices run into is not using their technology to it’s potential. You may be surprised to find that many of the products you use every day have little nuggets of productivity within them.

Multifunction Printers (MFPs), for example, are the unsung heroes of the office world.  These printers are one-and-done devices with several features that all your MFP to secure space and improve productivity. In fact, this year Xerox had a few machines that hit the ball out of the park. The WorkCentre 4265 and WorkCentre 3615 received the distinction of being highly recommended by BLI, citing the machines as “highly reliable”.

Select a Printer that Lasts in 2017

It’s Not Just About To-Dos

Remember to put as much stock in your accomplishments as your to-do list. It’s easy to get piled under everything that you have to do, that you forget about what you’ve already done. Make a list of your accomplishments and recognize your employees “Job’s Well Done” to boost morale and spirits.

In our hectic lives, it’s a nice reminder to show growth and a bright future.

Greet the Sun

Beep, beep, beep, beep! 

Your alarm is the most hated sound of your life. Being ripped from the comfort of sleep can feel like a spray of cold water. Instead of dreading those early mornings, make them your most productive hours! 69 percent of respondents to a Microsoft survey say their mornings are their most productive time of the day.

Pump Up the Productivity

Be productive, be happy!

Research revealed that 93 percent of respondents feel that productivity is important to their happiness. It’s easier to stay happy and productive at work when you have the right tools and a great attitude. Don’t be afraid to ask for help when you need it, too!

Boost Productivity with these 5 #QuickTips

New Year, New Tips

With MPS and Advanced Document Solutions your business can become a part of a cohesive system. We are providing Louisville and surrounding Kentucky communities superior services with the high quality products. Contact us today to discuss your print environment and consider investing in an Office Assessment. Our team is ready to help you build an easier, cost effective print environment.

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Growing Your Business With MFPs

Administrator : December 16, 2016 8:37 pm : Blog, Multi-Function Printers

growing your business with mfpsMultifunction Printers (MFPs) are magic-in-action in (and out!) of the office! These printers are one-and-done devices that will have your whole office celebrating. Through several features, your MFP can also become the strongest step towards a more secures space. In fact, this year Xerox had a few machines that hit the ball out of the park. The WorkCentre 4265 and WorkCentre 3615 received the distinction of being highly recommended by BLI, citing the machines as “highly reliable”.

The question therein lies; can an MFP really grow my business?

The answer is: Yes!

MFPs are equipped with everything, right at your fingertip. Choose from services such as Network Security, Device Access, Data Security, and Document Security.

Discover how you can leverage your MFPs to grow your business.

Automate and Dominate

The technology is in the office, use it to your advantage. If you’re using your MFPs solely for print, take some time to fully automate your machine and educate your employees on best practices.

Look to the Cloud

The latest versions of ConnectKey-enabled MFPs allow you to scan to the cloud with a simple visit to the printer’s app gallery. Scan to Cloud is making it easier than ever to organize, share and send documents, forms, and photos. You can scan to your platform of choice including, DropBox and Google Drive. Scan right from the front panel of your multi-function device. Now that’s what we call easy!

Keep it Colorful

We are naturally drawn to bright and interesting hues. We focus on splashes of reds and purples on posters, the green and blue on post cards, the oranges of flyers, and much more. It resonates with us deeply, increases our retention, and leaves a lasting impression. Imagine everything that your business could do with a little bit of color. Advanced Document Solutions provides color multi-function printers (MFP) for businesses in Louisville, Kentucky and surrounding areas. MFP’s are a staple for all businesses for high-volume, high-quality prints.

Color MFP’s are your one-stop print shop, right in your office. Thanks to various features and functions, the multi-function printer can serve your needs and work load, no matter the size. Tailor the device to your business with copy, print, fax, scan capabilities, as well as custom paper sizes, trays, and models. MFPs are the best holiday choice due to their high efficiency, workload capabilities, and customized features.

Energy Efficient MFPs in Lousiville

With MPS and Advanced Document Solutions your business can become a part of a cohesive system. We are providing Louisville and surrounding Kentucky communities superior services with the high quality products. Contact us today to discuss your print environment and consider investing in an Office Assessment. Our team is ready to help you build an easier, cost effective print environment.

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3 Security Tips to Protect Your Business

Administrator : November 16, 2016 6:23 pm : Blog, Louisville, Security, Xerox

Recently, Xerox has created a series of blogs dedicated to keeping your business safe.

Advanced Document Solutions has compiled key take away’s from their reports to keep your business safe and secure.

Security Tip #1: Prevent Hacking in Your Print Environment

Securing your software is the first step to prevent hacking in the office.  It isn’t as much of A Task, as it sounds. It just means that you need to be up to date. This goes for your software, as well as your printer.

Thankfully, Xerox is helping you every step of the way with features like ConnectKey®. ConnectKey® Technology is advantageous because it has an Automatic Firmware Update Solution that provides automatic updates without any intervention. That’s right! Let technology do it’s job so you can focus on growing your business.

Don’t forget to secure your printer! In fact, Xerox says, the greatest threat to your information is likely to be not external but internal. For the majority of small and medium businesses (SMBs), it is unsecured printers that pose the biggest risk. A whopping 90 percent of businesses have suffered security breaches because of unsecured printing.

Don’t be another statistic!

Security Tip #2: Take the Steps to Secure Documents

Documents are an integral portion of your business, yet, so many companies simply don’t secure their most vital assets. Once you’ve ensured that all of your documents have gone digital, it’s time to face the virtual issue that come with the territory; hackers.

70% of organizations have had an accidental data breach through printing. The total cost of all data breaches (including print breaches) to business is enormous– $400m annually at one estimate. And 60% of breaches can compromise data within minutes.

Take the necessary digital precautions you need to keep a secure system. This includes safe passwords for a select group of people, managing an effective Bring Your Own Device (BYOD) process, and investing in a trusted security software.

Security Tip #3: Make the Most of MFP’s

Multifunction devices are magic in the office! These printers are a one-and-done system that will have your whole office celebrating. Through several features, your MFP can also become the strongest step towards a more secures space.

Choose from services such as Network Security, Device Access, Data Security, and Document Security,.

Staying Secure in Louisville

Advanced Document Solutions is providing your business solutions! Simply call us today to discover how we’re making more office secure!

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Can Color Printing Boost Your Business?

Administrator : October 18, 2016 8:59 pm : Blog, Louisville, Multi-Function Printers, Xerox

Can Color Printing Boost Your Business?

can color printing boost your businessColor can do anything that black-and-white can.Vincente Minnelli

Picture your business. In your mind’s eye, is it monochromatic? Is the office painted in hues of black and grey? Most likely, you imagine bright colors, light, and high spirits! Color can transform the mood and atmosphere, just like color printing can transform your business.

Your offices secret weapon has a name and it is ‘Color Printing’. Transform your business with bright hues and a colorful future. There is science in color. Xerox is committed to understanding how color affects consumers.

In fact, did you know…

  • Color increases readers attention span and recall by more than 82%.
  • Color helps businesses increase readership by 80% and creates an impression that is 39% more memorable.
  • Businesses are 44% more likely to receive calls for business when you phone numbers are printed in color, and consumers are 55% more likely to read direct mail pieces if they are printed in color.

Adding Color to the Office

Color is the visual language that we all speak.

Color multifunction devices are a godsend around the office. Consider these blessings in disguise as in particular, is your one stop, print shop. Various features and functions makes MFP’s the office choice for printing. To maximize your potential, customize the machine to fit your color needs. you can identify who can print color, how much, as well as ensure that employees are not abusing printing in color. MFPs copy, print, fax, and scan so it should be established where color will fit into your print processes.

MFPs are the best holiday choice due to their high efficiency, workload capabilities, and customized features. Whether you’re a small-to-medium sized business or a corporate headquarters, everyone could use this helping hand for the holiday’s and beyond. Xerox has assisted businesses for over a century. Now they can help your business make history. The color MFP is no exception. With supreme quality and WiFi capabilities, Xerox is changing the way we see printers. This machine is unparalleled in the wide world of office equipment. It surpasses what a regular printer does, taking service and style to the next level.

Color Printing in Louisville

Color Printing is easily achieved in Louisville. Advanced Document Solutions provides superior services with the high quality products. Contact us today to discuss your print environment and consider investing in an Office Assessment. Our team is ready to help you build an easier, cost effective print environment.

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